Meeting Resources

Welcome to the schedule page for the College of Charleston Board of Trustees where you can find information regarding upcoming meetings, agendas, and events related to the board's activities. Stay informed about important decisions and discussions shaping the future of our institution. Whether you're a trustee, a member of the college community, or simply interested in our governance processes, this page serves as a resource to transparency and engagement. 

Meetings and Events Photos

 
 

Photos By Mike Ledford, Heather Moran, and Catie Cleveland

Schedules

The Board of Trustees meets throughout the year on campus unless otherwise noted. Schedules are made available to the public in advance.
  • Meeting Dates

    2027 Board Meeting Dates

    • January 13-14-15, 2027 (Wednesday, Thursday & Friday)
    • April 7-8-9, 2027 (Wednesday, Thursday & Friday)
    • NCAA 1st & 2nd Rounds – March 18-19-20-21, 2027
    • Palm Sunday – March 21, 2027
    • Good Friday – March 26, 2027
    • Easter – March 28, 2027
    • Master’s – April 5-11, 2027
    • Heritage – April 12-18, 2027
    • Spring Alumni Weekend – April 30/May 1, 2027
    • May 26, 2027 (Wednesday) – Finance Committee Budget Workshop
    • June 13-14-15, 2027 (Sunday, Monday & Tuesday)
    • August 25-26-27, 2027 (Wednesday, Thursday & Friday)
    • October 20-21-22, 2027 (Wednesday, Thursday & Friday)
    • Spring Commencement 2027
      May 6-7-8, 2027 (Thursday, Friday & Saturday)

    2025 Proposed Dates

    • January 15-16-17 (Wednesday, Thursday & Friday)
    • March 26-27-28 (Wednesday, Thursday & Friday)
               NCAA Sweet 16, March 27-30
               Masters Golf, April 7-13
               Good Friday, April 18
               Easter, April 20
               Heritage, April 15-20
    • May 21 (Budget Committee Budget Workshop)
    • June 2-3 (Monday & Tuesday)
    • August 20-21-22 (Wednesday, Thursday & Friday)

    October 15-16-17 (Wednesday, Thursday & Friday)

    2024 Dates

    • Thursday, January 18, and Friday, January 19
    • Thursday, April 11, and Friday, April 12
    • Wednesday, May 22 BFF Committee Budget Workshop
    • Monday, June 10 and Tuesday, June 11
    • Thursday, August 8, and Friday, August 9
    • Thursday, October 17, and Friday, October 18
  • Meeting Minutes

    Minutes for each Board of Trustees meeting are posted here once approved. To view the minutes from previous years, please submit a request.

    View Meeting Minutes
  • Process for FOIA Notifications
    Board of Trustees Meetings

    Process for FOIA Notifications of Board of Trustees Meetings

    Last Amended Feb. 15, 2010

    The following outlines the process for FOIA-required notifications of all College of Charleston Board of Trustees meetings. This process has been disseminated to, and approved by, the Secretary to the Board of Trustees, the Executive Vice President (EVP) of External Relations, the Office of Legal Affairs, and the President’s Office.

    I. The only acceptable FOIA notification of any College of Charleston Board of Trustees meeting will be made by written communication from the Secretary to the Board directly to the EVP of External Relations. The Secretary is responsible for gathering appropriate information from staff liaisons, including agendas.

    II. The Secretary to the Board will be responsible for communicating to the EVP of External Relations the specific date and time at which the notification should be disseminated to media and posted to the website.

    III. Upon receipt of the properly formatted FOIA notification, the EVP of External Relations will direct the media relations staff to disseminate the notification to media outlets, as appropriate and required, and to post the same notification on the homepage of the College website. The Secretary to the Board will be copied on communications to media.

    IV. The FOIA notification will be posted and disseminated exactly as written by the Secretary to the Board, who will be responsible for ensuring that all legally required information is contained with the notification.

    V. In order to ensure personnel availability, the appropriately constructed FOIA notification shall be sent to the EVP of External Relations no less than 48 hours before the date and time at which the dissemination and posting of the notification is to take place.

    VI. The Division of Marketing and Communications will make every effort to ensure that proper procedures are followed, however the timely and correct posting and dissemination of the FOIA notification is ultimately the responsibility of the Secretary to the Board.

Agenda Items

As part of our commitment to transparency and community engagement, meeting agendas are made available to the public in advance, allowing the community to stay informed and participate in discussions shaping the future of our institution.
  • January Board Meeting

    Routine Board of Trustees Meeting Agenda Items*

    As of 2-01-2024 (BC/EWK)

    *Subject to Amendment

    • In even-numbered years, Board Member Candidate Elections update
    • In odd-numbered years, the Board Chair elected at the previous October BOT Meeting will have selected/re-confirmed Exec. Comm. Members, Board Committee Chairs and Vice Chairs, as well as determined Board Member Committee assignments
    • Annual Student Substance Use Report
    • Approve HD(s) and CS(s) for May Commencement if not approved at October BOT Meeting
    • Provost's Report
    • New and terminated Graduate and/or Undergraduate programs/majors, as needed
    • Dean's Report
    • Athletics Updates
    • Student Affairs Division Updates
    • Athletics Strategic Plan Update
    • Budget, Finance and Facilities Management Updates
    • Enrollment Update
    • IT Update
    • Office of Institutional Diversity Annual Assessment Report
    • Various Underrepresented Students outreach efforts report
    • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
    • Naming Opportunities Update
    • Report by the External Audit Firm of the prior year's independent financial audits
    • SC Economic Interest Form reminder (due in March)
    • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs
    • Reports, General Counsel, Speaker of the Faculty, Staff Advisory Committee Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Association and Cougar Club Charleston Athletic Fund Board Presidents, as well as the Report on the Strategic Plan
    • Executive VP and Dean Search Updates, as needed
    • Retirement presentation for BOT, Staff, Faculty and Foundation and CAFB Chairs and Alumni Association President as needed
    • Motions/Resolutions, as needed
    • Executive Session items addressed, as required
  • April Board Meeting

    • Thank you to retiring Foundation, CAFB, Alumni Association, SGA and GSA Presidents, as well as Faculty Senate Speaker and/or Staff Advisory Committee Chair as appropriate
    • In even-numbered years, thank you to retiring Board Members
    • In even-numbered years, Board Member Candidate Elections update
    • May Commencement Degrees Approval
    • CofC Day Update
    • Board Members sign their Oath of Office, Statement of Commitment and Code of Conduct as well as their Confidentiality Agreement
    • Provost's Report
    • HD(s) and CS(s) for May Commencement Motions, if needed
    • Announce May Commencement Speakers and Honorary Degree Recipients
    • Announcement of Distinguished Faculty Awards
    • Announcement of Tenure and Promotion Roster Faculty
    • New and terminated Graduate and/or Undergraduate programs/majors, as needed
    • Dean's Report
    • May Commencement Degrees Approval
    • Athletics Updates
    • Student Affairs Division Updates
    • Athletics Strategic Plan Update
    • Budget, Finance and Facilities Management Updates
    • Resolution for Housing and Food Service Fees
    • Enrollment Update
    • IT Update
    • Office of Institutional Diversity Annual Assessment Report
    • Various Underrepresented Students Outreach Efforts Report
    • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
    • Naming Opportunities Update
    • Report by the External Audit Firm of the prior year’s independent financial audits
    • Distribution of SACSCOC Ethics Disclosure Form after BOT submitted Economic Interest Form, along with Oath of Office, Code of Conduct and Statement of Commitment Form
    • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs
    • Reports, General Counsel, Speaker of the Faculty, Staff Advisory Committee Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Association and Cougar Club Presidents, as well as the Report on the Strategic Plan.
    • Announce the following year’s Board Meeting Dates
    • Retirement presentation for BOT, Staff, Faculty and Foundation and CAFB Chairs and Alumni Association President as needed
    • Executive VP and Dean Search Updates, as needed
    • Motions/Resolutions, as needed
    • Executive Session items addressed, as required

  • June Board Meeting

    • Resolution for Budget, Fees and Tuition
    • Legislative Update
    • Enrollment Report
    • Strategic Plan Report
    • In even-numbered years, introduction of new Board Members (New Board Member Orientation in May)
    • In even-numbered years, brief outline provided re Board Officers and Trustees Emeriti nomination process re nominees accepted by the Audit and Governance Committee in August and not before August
    • Strategic/Generative Retreat Agenda items for BOT and President's Retreat
    • President's Annual Evaluation by the Board of Trustees
    • Reports from General Counsel, Board of Trustees Chair, President, as well as the Report on the Strategic Plan
    • Executive VP and Dean Search Updates, as needed
    • Retirement presentation for BOT, Staff, Faculty and Foundation and CAFB Chairs and Alumni Association President as needed
    • Motions/Resolutions, as needed
    • Executive Session items addressed, as required

  • August Board Meeting

    • In even-numbered years, Board Members nominate Board Officers and Board Emeriti by way of the Audit and Governance Committee
    • In even-numbered years, Board Member Candidate Elections update
    • Instructions Board of Trustees Self-Evaluation
    • Thank you to retiring Alumni Association, Foundation and/or C.A.F.B. Presidents and Faculty Senate Speaker and/or Staff Advisory Committee Chair, as appropriate
    • Provost's Report
    • New Graduate and/or Undergraduate programs/majors, as needed
    • Dean's Report
    • December HD(s) and Commencement Speaker(s) Approval
    • Athletics Updates
    • Student Affairs Division Updates
    • Athletics Strategic Plan Update
    • Budget, Finance and Facilities Management Updates
    • Enrollment Update
    • IT Update
    • Office of Institutional Diversity Annual Assessment Report
    • Various Underrepresented Students Outreach Efforts Report
    • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
    • Foundation end-of-year Report
    • Naming Opportunities Update
    • Report by the External Audit Firm of the prior year's independent financial audits
    • Inform BOT of the October Self Evaluation requirement
    • BOT Final review of President Hsu's Agency Head Survey Composite Data Sheets
    • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs
    • Reports, General Counsel, Speaker of the Faculty, Staff Advisory Committee Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Association and Cougar Club Presidents, as well as the Report on the Strategic Plan
    • Retirement presentation for BOT, Staff, Faculty and Foundation and CAFB Chairs and Alumni Association President as needed
    • Executive VP and Dean Search Updates, as needed
    • Motions/Resolutions, as needed
    • Executive Session items addressed, as required

  • October Board Meeting

    • In even-numbered years, Board Officer Elections and Trustees Emeriti Elections
    • Board of Trustees Self-Evaluation
    • Board of Trustees Attendance Requirement Confirmation
    • Approve HD(s) and CS(s) for May Commencement
    • Announce HD(s) and CS(s) for December Commencement
    • Provost's Report
    • Faculty Tenure and Grievance Resolutions, if needed
    • New Grad. and/or Undergraduate programs/majors, as needed
    • Dean's Report
    • December Commencement Degrees Approval
    • Athletics Updates
    • Student Affairs Division Updates
    • Athletics Strategic Plan Update
    • Budget, Finance and Facilities Management Updates
    • Updates on Summer Campus Renovations
    • Enrollment Update
    • IT Update
    • Office of Institutional Diversity Annual Assessment Report
    • Various Underrepresented Students Outreach Efforts Report
    • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
    • Naming Opportunities Update
    • Report by the External Audit Firm of the prior year’s independent financial audits
    • Review Comprehensive Annual Financial Report (CAFR)
    • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, General Counsel, Speaker of the Faculty, Staff Advisory Committee Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Association and Cougar Club CAFB Presidents, as well as the Report on the Strategic Plan
    • Retirement presentation for BOT, Staff, Faculty and Foundation and CAFB Chairs and Alumni Association President as needed
    • Executive VP and Dean Search Updates as needed
    • Motions/Resolutions as needed
    • Executive Session items addressed as required

Meeting Resolutions

View Meeting Resolutions/Motions