Move-Out / Checkout

Specifics for Your Spring Housing Plans

• Returning to your space in the spring

  Your hall or house closes December 9 at noon, and you are required to vacate by that time. There are a few things you’re required to do before you leave:

  • Ensure that your room and any common areas are clean and free of all trash.
  • Make sure that all perishable food is removed from your refrigerator and suite.
  • Set your thermostat (if applicable) to 68º (December checkout) or 72º (May checkout), unplug any unused electrical items (lamps, printers, etc.), shut and lock all windows, turn off lights, and lock your bedroom and suite doors.

  Residence Life and Campus Housing will inspect rooms after checkout to ensure that spaces are clean and trash-free. Since you are returning to the same space for the spring, you do not need to move out your belongings or return your room key. 
  
  If you have a vacant space in your bedroom, make sure all your personal belongings are only stored on your side of the room and that any furniture for the second resident has been returned to the appropriate side of the room. Any belongings left on your roommate’s side of the room will be discarded. It’s unlikely you’ll know whether you’re getting a new roommate before leaving for the semester, so please ensure your room is clean and ready before you leave. 
  
  Finally, please make an appointment for your spring return.
• requesting to move to another space

  To request a room change for the spring, log into MyPortal and click on the MyHousing/Dining portal. In the portal, click on the Requests tab and select Room Change Request. Your request must be submitted by November 30, 2025, at 5:00 p.m. Campus Housing will process all room change requests as soon as possible, and we will do our best to accommodate those requests based on available space.
  
  If you are approved to move to a new room for the spring, you are required to fully vacate your current room by December 9 at noon. 

  • All your items must be removed from your current space before leaving for break. Please do not move any items into your new space without written permission from Campus Housing. If you have questions about storing items over break, please contact Campus Housing. Please note our space is very limited and will be reserved for extreme circumstances. Any items left in your room will be discarded.
  • You need to leave your current room clean and trash-free.
  • Room keys may be returned to the express checkout box located at your residence hall (generally in the lobby), on the porch of the Campus Services/Campus Housing office (to your left at the top of the stairs) located at 40 Coming Street behind the Stern Center, or at Campus Services HQ (box is left of front door) located at 162 Calhoun St. If you have lost your key, please order a new one through the MyHousing/Dining portal as soon as possible.

  Residence Life and Campus Housing will inspect rooms after checkout to ensure spaces are clean and free of trash.
  
  Finally, please make an appointment for your spring return.
• transferring, withdrawing or otherwise not returning (except grads)

  Since you will not return to the College of Charleston in the spring, you must request a housing cancellation. As a reminder, the Housing Contract is for the full academic year except for qualifying events like study abroad or withdrawal, for example. (Please refer to your Housing Contract for more information.) 
  
  To request a cancellation, log into MyPortal and click on the MyHousing/Dining portal. In the portal, click on the Requests tab in the gold banner and select Housing Cancellation Request. Your request must be submitted by November 30, 2025, at 5:00 p.m. Campus Housing will verify your information and process your cancellation request if approved. 
  
  If you are granted a housing cancellation for spring, you are required to fully vacate your current room by December 9 at noon. (Graduating seniors, please read below.)

  • All your items must be removed from your space before you leave for break. Any items left in your room will be discarded.
  • You need to leave your room clean and free of trash.
  • Room keys may be returned to the express checkout box located at your residence hall (generally in the lobby), on the porch of the Campus Services/Campus Housing office (to your left at the top of the stairs) located at 40 Coming Street behind the Stern Center, or at Campus Services HQ (box is left of front door) located at 162 Calhoun St. If you have lost your key, please order a new one through the MyHousing/Dining portal as soon as possible.
• Graduating Seniors

  First off, congratulations! We wish you the best in your future endeavors and hope that your degree and experiences here at the College of Charleston serve you well.

  1. Request a Housing Cancellation  – Required

  Since you will not be returning to the College of Charleston in the spring, you will need to request a housing cancellation. As a reminder, the Housing Contract is for the full academic year except for qualifying events like graduation.

  To request a cancellation, log into MyPortal and click on the MyHousing/Dining portal. In the portal, click on the Requests tab in the gold banner and select Housing Cancellation Request. Your request must be submitted by November 30, 2025. Campus Housing will verify your information and you will be notified by email once approved.

  2. Complete the Graduating Seniors Form – Required

  You will need to indicate your preference for a housing extension (to stay after December 9) and then sign up for your fall checkout.

  • In the MyHousing/Dining portal, click on the Requests tab in the gold banner and select Graduating Seniors.
  • Complete the housing extension information and then select the date you plan to leave campus for the semester.
  • On your checkout date you will need to log into MyPortal and click on the MyHousing/Dining portal. In the portal, click the Checkout button and follow the prompts.

  On your checkout day:

  • All your items must be removed from your space before you leave. Any items left in your room will be discarded.
  • You need to leave your room clean and free of trash.
  • Room keys may be returned to the express checkout box located at your residence hall (generally in the lobby), on the porch of the Campus Services/Campus Housing office (to your left at the top of the stairs) located at 40 Coming Street behind the Stern Center, or at Campus Services HQ (box is left of front door) located at 162 Calhoun St. If you have lost your key, please order a new one through the MyHousing/Dining portal as soon as possible.
• need to apply for an extension for Winter Break housing

  Students who require on-campus housing at any point between December 9 and January 4 must apply for an extension. Extensions will be limited, and granted to students who are homeless, international or have other extenuating circumstances that require them to live on campus for some or all of Winter Break. Students who are switching rooms for the spring semester are NOT eligible to apply for an extension. If granted an extension, you may be required to move to a different residence hall during your stay over break and will be charged a fee for your stay.

  To request an extension, log into MyPortal and click on the MyHousing/Dining portal. In the portal, click on Requests and then the Winter Break Extension Requests tab in the gold banner. Your request must be received by November 30, 2025, at 5 p.m. You will receive a decision no later than December 5.

  If you are returning next semester, please make an appointment for your spring return.