Human Resources Forms

Forms Available in DocuSign: 

• Affiliate/Contractor/Zero Pay
  • Contractor Access Form 
  • Zero Pay Volunteer Form
• Compensation
  
  • Employee Bonus/Award Request Form
  • Request for Salary Change (Permanent Employees)
  • Request for Temporary Salary Adjustment (TSA)
  • Request for Internal Dual Employment (RIDE)
• Employment, Hiring, Separation
  • Temporary Appointment
  • Temporary Appointment Renewal Form
• Grievance
  • Staff Employee Greivance Form
• Insurance Forms
  • PEBA Insurance Forms
• Payroll and Tax
  • Federal W4 Form
  • South Carolina State W4 Form
  • Direct Deposit Form

PDF versions of the above and all other Human Resources Forms can be found in the Human Resources Form Library within The Office of Human Resources Hub. 

If you have any questions please reach out to hr@cofc.edu. 

Affiliate/Contractor/Zero Pay

Contractor Access Form

• For use in hiring contractors. 
• Access the Contractor Access Form

Zero Pay/Volunteer Form

• For use in appointing all unpaid affiliates and volunteers. 
• Access Zero Pay/Volunteer Form

Compensation

Employee Bonus/Award Request Form

• State funded bonuses: may only be give to permanent employees and may not exceed $3,000 in one fiscal year
• Faculty/Staff awards must comply with Board of Trustees' approved guidelines, and may be used for all employees. 
• Access the Employee Bonus/Award Request Form

Request for Salary Change

• Used for permanent employees only.
• Increases are limited to 0 - 15% of base salary. Final salary may not exceed the maximum of the assigned pay band. 
• Reasons for salary changes include additional duties/skills, performance, promotion,reassignment, upward reclassification, or retention.
• In some circumstances, a salary reduction may also be appropriate. Please consult HR prior, if you believe this to be the case. 
• Access the Request for Salary Change Form

Request for Temporary Salary Adjustment (TSA)

• Used for permanent employees only. TSAs are short-term adjustments in rate of pay to compensate an employee for taking on additional duties within their own Department.
• Duties should be performed during normal business hours and are similar in nature to employee's primary duties, but often of a higher level or greater volume.
• TSAs cannot exceed more than one year, or exceed 15% of the employee's salary for the period of time. 
• Access Request for Temporary Salary Adjustment (TSA) Form

Request for Internal Dual Employment (RIDE)

• Used for permanent employees performing internal dual employment by working for a separate department (or in isolated cases, within their primary department) to perform independent additional duties that are not related to the work performed in their primary position.
• Request for Internal Dual Employment (RIDE)

Employment, Hiring, Separation

Temporary Appointment

• Used for hiring and employing individuals on a temporary basis to do non-teaching work that is not assigned to a permanent employee.
• Appointments may not exceed 12 months, but can be renewed. Temporary employees (part and full-time) must have a break-in-service of no less than 15 working days after one full year of employment. 
• Job description and source of funding information is required. 
• Recruitment is not required for temporary positions. 
• Access Request for Internal Dual Employment (RIDE) Form

Temporary Appointment Renewal Form

• Used only for renewal of existing employees actively under temporary contract with the College.
• Access Temporary Appointment Renewal Form

Grievance

Staff Employee Grievance Form

Insurance Forms

Insurance Forms

• PEBA Insurance Forms
• Access Insurance Forms

Payroll and Tax

Federal W4 Form

• As of 1/1/2020, all new hires are required to complete both a federal and state W-4 form. Anyone wishing to change their federal withholdings should also submit a South Carolina (or the applicable state you are living in) W-4 form. 
• Access Federal W4 Form

South Carolina State W4 Form

• As of 1/1/2020, all new hires are required to complete both a federal and state W-4 form. Anyone wishing to change their federal withholdings should also submit a South Carolina (or the applicable state you are living in) W-4 form. 
• Access South Carolina State W4 Form

Direct Deposit Form

• This form is not for student employees. Student employees should contact the Career Center for instructions and documentation.
• Access Direct Deposit Form