Parents & Families

The Family Education Rights and Privacy Act of 1974 (FERPA) as amended, protects the privacy of student education records by requiring prior written consent beore disclosing personally identifiable information to a third party such as a student's parents.

We recognize that parents and guardians are important to our students and may choose to share some or all of their FERPA-protected information with you. 

 

Consult with your Student

As a parent or guardian, the easiest and quickest way to receive information on your student's grades, finances and other education records is to have your student provide it directly to you.

Even if your student provides you with written permission to access their records, the College of Charleston does not automatically send this information to you. You will need to request information. If you have received permission to access education records, you will need to provide a written request for a copy of the desired information.

More Information on FERPA

Student Release of Education Records

Your student may grant you permission to view their records via proxy access to certain information in their MyPortal account, or by completing a FERPA Authorization and Consent to Release Education Records form.
  • Proxy Access

    Current College of Charleston students have the option to electronically share certain academic and financial aid information with a parent or guardian. 

    Newly admitted students receive access as soon as they register for courses.

    The Proxy Access Management service provides your student with a way to designate proxy access to you as a partent/guardian or other trusted users to view selected student information.

    By setting up proxy access, the student is giving consent for specified individuals to view academic information from their student record online.

    Your student is able to modify the access rights and valid date ranges as well as view a log of the most recent activity. Students may select any or all of the following information items with a proxy:

    • Financial Aid information (Aid Status, Academic Progress, Award Offer, Notifications)
    • Student Profile Information (Registered Courses, Majors, Minors, Emergency Contact Information, Hours Earned, GPA)
    • Student Grades (Midterm Grades, Final Grades)
    NOTE: Proxy access does not authorize College of Charleston personnel to communicate with authorized proxies. To authorize this type of communication, students must complete a FERPA Consent Form.

    Proxy Access Management Parent/Guardian FAQ

     

    Authorized User Proxy Access Login
  • FERPA Student Record Release Form

    Your student may authorize and consent for the release of some or all of their education records by completing the authorization and consent form.

    The form allows your student to specify:

    • the records to be released,
    • the individuals authorized to receive the records and
    • the length of time for which the authorization is valid.

    Remember: You will need to request information If you have received permission to access education records, you will still need to provide a written request for a copy of the desired information.

    FERPA Student Record Release Form
  • Verification of Student Dependency & Info Requests

    Parent Verification of Student Dependency/Request for Educational Record Information 

    The College of Charleston may, at its sole discretion, disclose education record information to parents/guardians, without the written consent of the eligible student, if the student is a dependent for tax purposes under IRS rules (as defined in section 152 of the Internal Revenue Code of 1986).

    The parent(s)/guardian(s) must complete the Parent Verification of Student Dependency and Request for Educational Record Information (PDF) form and provide the appropriate Federal Income Tax Return documentation.

    The College of Charleston reserves the right to request further evidence to authenticate identity for all submitted requests, which may include notarized signatures and an affidavit. All requests may be subject to review by the Office of Legal Affairs (OLA).

    Parent Verification/Info Requests

Semester Academic Honors

Approximately 30 days after the end of each semester, the College of Charleston publishes the semester honors lists. Students should consider their academic transcript, rather than these lists, as the official indication of honors earned. 

President's List (Highly Distinguished) 

  • Enrolled and completed a minimum of 12 semester hours*
  • GPA of 3.800 or higher
  • No incomplete or grades lower than "C"

President's list is not released for courses taken during the summer. This honor appears on transcripts as "Highly Distinguished."

 *Criteria effective Fall 2023

Dean's List (Distinguished)

  • Enrolled and completed a minimum of 12 semester hours*
  • GPA of 3.500 or higher*
  • No incomplete or grades lower than "C"

Dean's list is not released for courses taken during the summer. This honor appears on transcripts as "Distinguished."

 *Criteria effective Fall 2023

 

President's List and Dean's List